ACCESS NL > Leaving the Netherlands > Taxes and other formal requirements > The country that I am moving to requires me to provide a translation of official documents which are in Dutch (birth certificate, marriage certificate, etc.). How do I do this?
Taxes and other formal requirements
How do I sort out my tax situation?
As I am now leaving the Netherlands, can I get a tax rebate?
The country that I am moving to requires me to provide a translation of official documents which are in Dutch (birth certificate, marriage certificate, etc.). How do I do this?
When a translation of an official document has to be submitted to official bodies, either in the Netherlands or abroad, it is often stipulated that the translation must be ‘certified’. That is that the document has been translated by a certified professional translator and that the translation is complete and accurate. In the Netherlands, translation of formal documents such as birth certificates, marriage certificates or any official documents must be conducted by someone who is a “sworn” (beëdigde) translator. This is someone who has taken an oath before one of the Dutch District Courts that he/she possesses a formal qualification in translation and who meets a number of statutory requirements regarding qualifications, education and conduct.
Please note that in many countries, official documents may require some form of verification to prove their authenticity, i.e. the documents must be “legalised” though a court. In the Netherlands, there is the ‘apostille’ process, which is actually a simplified form of legalisation. An apostille which is issued in the Netherlands is recognized by all signatories to the ‘Apostille Convention’. Many countries have signed the Convention since its inception and in principle, no other formalities are required. Apostilles can be issued in Dutch, German, English, French, Spanish or Italian. For countries which are not signatories of the Convention, a formal legalisation process must be followed where a Dutch court authenticates the document. Further declarations are made by the Ministry of the Interior and Kingdom Relations, the Ministry of Foreign Affairs and the consulate or High Commission of the country in which the document is to be presented. Under certain circumstances, it may be worth noting that when moving to another country, if an apostille is required, it can only be given by the document’s country of origin. A Dutch document may have an apostille from Netherlands; however, a birth certificate from the US, for example, requires an apostille issued in the US.
If you require the services of a sworn translator or an office for an apostille and have difficulty finding one, please contact the ACCESS Helpdesk which will provide assistance locating one in your area.